ScriptE for Mac: File Sharing Mac to iPad
Read this first to avoid misunderstandings!
A file that has been shared can only be opened in ScriptE version 3 on a Mac or iPad.
File sharing is not a way to distribute reports. Only invite other script supervisors and assistant script supervisors to file share.
VERY IMPORTANT COMPATIBILITY NOTE:
Always update ScriptE whenever there is an update available, even if you are working on a production. Users who file share using different builds of the application may experience compatibility issues. If one person is on a build that has an issue connected to file sharing, and the other person is on a build that fixed that issue, the discrepancy may cause errors when crossing between the two builds.
iPad users: Go to the App Store and check if there are new updates that you need to download.
Mac users: Open ScriptE and go to the HELP MENU in the top menu bar. Select CHECK FOR UPDATES.
Never update your operating system during a production unless you absolutelye have to (for example if you need to buy a new device and it comes with the latest operating system). This being said, we always make updates to ScriptE using the newest operating system, so we also recommend that you are never more than one operating system version behind the most curent.
1. Key Script Supervisor: Send invitation to share
1. Click "Participants"
2. Click the add button
3. Click the add button
4. A. Type in BOTH FIRST NAME and LAST NAME. Ensure that you have spelled the names 100% correct
B. Type in the EMAIL ADDRESS. Ensure that you have invited the same email address that is connected to their ScriptE user ID.
C: Click on the dropdown menu next to DEPARTMENT
5. Select CONTINUITY
6. Click on the dropdown menu next to TITLE.
7. Select the title (see separate article on how to add new titles)
8. Tick SHARE PROJECT DATA (a checkmark appears) and CLICK SAVE (if you forget this step, see step 9)
9. If you forget to tick SHARE PROJECT DATA in the previous step, click on the checkbox next to their name when they show up in the list.
10. Ensure that it says PENDING INVITE on the row of the person you want to share the file with.
11. Go to the PRODUCTION MENU and select SEND DATA SHARING INVITATIONS
12. Click "OK"
13. Click "OK"
2A. Key Script Supervisor: Add participant to other unit
Tip: Follow this step to enable someone to log information to a 2nd unit/splinter unit/other unit than Main Unit.
You can skip this step for people who will only be working on Main Unit.
14. Click "Production"
15. Click "Unit Management"
16. Add a new unit by clicking on the PLUS SIGN in the unit list.
17. Name your unit and hit enter
Click the PLUS SIGN on the CONTINUITY DEPARTMENT
18. It´s good practice to add yourself to all units.
Click SELECT
19. Click the DROPDOWN MENU next to TITLE.
20. Select your title.
21. Add your unit script supervisor to the unit.
Click SELECT
22. Click the DROPDOWN MENU next to TITLE.
23. Select their title (see separate article on how to add new titles)
24. Click "Save"
2B. Key Script Supervisor: Add participant to Main Unit
Tip: Follow this step to enable someone to log information to Main Unit.
You can skip this step for people who will only be working on 2nd unit/splinter unit/other unit than Main Unit.
25. Click "Production"
26. Click "Unit Management"
27. Select the MAIN UNIT and click on the PLUS SIGN in the CONTINUITY DEPARTMENT.
28. Click SELECT
29. Click the DROPDOWN MENU next to TITLE.
30. Select the CONTINUITY DEPARTMENT
31. Click the DROPDOWN MENU next to TITLE.
32. Select their title (see separate article on how to add new titles)
33. Click "Save"
3. Additional / Assistant / Trainee / Unit Script Supervisor: Accept invitation on iPad
34. Check your email for an email with the subject SSScheduler Invitation.
Follow the link.
35. Log in using your ScriptE credentials
36. When you see this message, let the Key Script Supervisor know that you have accepted the invite.
You will NOT be able to access the file yet!
4. Key Script Supervisor: Check Invites Update & Upload File to the Server
37. Click this menu bar
38. Click "Check for Accepted Invitations"
39. Click "OK"
40. Click the share button
41. Click "Yes"
42. Fill in your password.
43. Click "Log In"
44. The upload will start. This may take a long time. Ensure that you have a strong wifi signal.
5. Additional / Assistant / Trainee / Unit Script Supervisor: Download shared file to iPad
45. Tap here.
46. Scroll to the file you want to download.
47. Tap here.
48. Tap here.
49. Wait for the file to download.
50. Tap here to open the file.
6. File Syncing from Mac: Upload Changes and Download Updates
Tip: For an optimal workflow during both pre-production and shooting, please upload your file at least once per day.
This practice helps prevent slowdowns and minimizes potential issues.
51. Tap here.
Alert: ALWAYS READ POP UPS and make sure that you select the right response!
Publishing will upload changes and download updates - depending on the file size, this may take a couple of minutes. Do not do this unless you have time.
9 times out of 10, a pop-up means that what you are about to do is something you cannot undo.
YES and NO are not always in the same position in ScriptE, and this is completely intentional to avoid autopilot answers to get rid of the pop-up, but this is not foolproof. Again: ALWAYS READ POP UPS!
52. Tap here.
53. Tap here.
54. A message will show. Then, when the upload is complete, it will close.
7. File Syncing from iPad: Upload Changes and Download Updates
Tip: For an optimal workflow during both pre-production and shooting, please upload your file at the start of the day, at lunch, and at the end of the day.
This practice helps prevent slowdowns and minimizes potential issues.
55. Tap here.
Alert: ALWAYS READ POP UPS and make sure that you select the right response!
Publishing will upload changes and download updates - depending on the file size, this may take a couple of minutes. Do not do this unless you have time.
9 times out of 10, a pop-up means that what you are about to do is something you cannot undo.
YES and NO are not always in the same position in ScriptE, and this is completely intentional to avoid autopilot answers to get rid of the pop-up, but this is not foolproof. Again: ALWAYS READ POP UPS!
56. Tap here.
57. Enter your password. Tap log in.
58. Wait.
59. When the upload is complete, the message will close.
